How to Prepare Financial Projections for Your Business

A solid business plan ensures that owners are well-equipped with sound knowledge and strategies before venturing into the unknown. It not only gives a clear picture of the business operations but also helps formulate better plans and decisions.

One of the key building blocks of a business plan is identifying and analysing financial projections, especially in the initial years of business. To ensure that you are doing everything right, it is best to employ bookkeeping services for small businesses. This way, you learn the ropes early on.

As a business owner, your financial projections will help identify your needs, prioritise your pricing strategy, and structure major expenditures while keeping track of cash flow in the business.

This rough estimate is hard to predict for many small business owners, especially the ones who are new to the market.

This article will help you understand how to effectively prepare financial projections for your business.

What are Financial Projections?

Financial projections are assumptions that lay the foundation for the financial statements of your business. These projections are a critical way to predict future expenses and revenue of your business, hence managing your daily operations and cash flows in an effective manner. It is vital when attracting investors to your business, preparing a business plan or understanding a strategic plan of action in the competitive marketplace.

The Essentials

To create an effective financial projection, three important financial statements are needed namely the balance sheet of the business, the income statement and cash flow management. These form the base of any financial projection, especially for seasoned businesses.

If you are a new business that is still in the planning and brainstorming phase, then projections for your business are equally critical. Think of financial projections as an eagle’s view of what your road ahead might look like. It draws clarity for business owners and investors alike while helping make effective business decisions.

Types

Typically, there are two types of financial projections that a business can consider – short-term and long-term projections.

As the name suggests, short-term projections typically focus on a year and attempt to cover activities on a monthly or quarterly basis. Whereas long-term projections focus on the next two or more years to either create a strategic plan for the future or to attract investors or funding opportunities.

Benefits of Financial Projections

The best part about creating financial projections is the variety of benefits it offers. One would consider making financial projections whilst creating a business plan to get a better understanding of your business.

Before you venture into any business, it is imperative to have a business plan that explains the “why” and “how” of your business. It brings better clarity of the industry, your target audience and how you can perform effectively.

Investors are always looking for financial viability when it comes to funding business operations. Financial projections can help bridge this gap so investors can make informed decisions. If you are looking for urgent loans for bad credit or a line of credit, banks will be interested in knowing more about the financial status of your business. They expect an understanding of your current financial situation as well as your future projections.

Lastly, financial projections are like a roadmap for your business that helps in understanding threats and opportunities. It encourages small business owners to actively budget their activities and foster development in operational activities.

How To Prepare Financial Projections for Your Business?

1. Project Your Sales

Projections for sales are a core component when preparing financial projections. More often than not, existing businesses usually base their projections on past performance. These are derived from the financial statements of your company. For instance, maybe your business witnesses a high sales turnover during the summer season or fall.

These insights must be included in your projections as they are the driving force behind churning high sales numbers.

A realistic mindset is far better than an optimistic one when it comes to financial projections. A sales forecast will ensure you anticipate the monthly revenues for your business.

If you are just starting your business, even then a sales projection is imperative. However, here your projections are largely based on in-depth research of the business type, market forces, and industry standards and benchmarking your business as accurately as possible to these standards.

To ensure that you are doing everything right, it is best to employ bookkeeping services for small businesses. This way, you learn the ropes early on through experienced and professional help.

2.  Creating Expense Projection

Creating an expense projection may seem simpler than a sales one as it’s far easier to predict potential expenses. Moreover, once you gain a sound knowledge of the market, you can predict buying habits of customers, both current and potential ones.

Businesses often have fixed expenses such as rent, utilities, raw materials, and payroll. Irrespective of the nature of the business, these remain constant, easing the process of projecting these expenses.

More often than not, it is the one-time cost that hampers the daily working of your business. For instance, an unforeseen fire or perhaps escalating prices in case you import your products from different countries. Researching thoroughly about your business industry can help in drawing a better picture of these forecasts.

To keep things simple, keep a rough estimate of nearly 10-15% as opposed to your initial numbers. This rule of thumb is a great substitute in case you are unaware of how to project expenses for your business.

3.  Calculate Your Fixed Costs

Watch out for your company’s fixed overheads. These include rent or mortgage payments, insurance bills, utility bills and daily operating expenses such as marketing or accounting.

If you are already running your business then you can simply use the previous data as a reference point. However, if you are yet to launch your business then you can use your competitor’s figures as benchmarks for reference. Keep in mind that your venture size is imperative when comparing.

Moreover, look out for variables such as increases in interest rates, rent prices and inflation in the market.

4.  Balance Sheet Projection

A balance sheet reflects the financial position of a business as it clearly states the assets and liabilities for a given period. Usually, accounting software are extremely fruitful when it comes to drawing up a balance sheet.

Balance sheet figures help in understanding the overall financial health of the business. Basis your current or previous balance sheet, you can predict a better estimate for the future.

Moreover, careful analysis of the balance sheet can help in reducing liabilities for the business and effectively work towards increasing overall profitability for the year. This sheet also helps in explaining how well the business faired in the industry and helps identify loose ends that you can work on.

5.  Income Statement Projection

A fairly interesting part of the business is creating an income statement projection for your business. These clearly reflect the revenue for the operating year along with the expenses incurred. It offers a view of the net income of the business.

Future financial projections with regard to this can include sources of expenses that one could incur during the upcoming year, means of securing income and effectively adding up the cost of goods sold. This exercise can help in understanding your source of income for the coming years, even if it’s just an estimate.

For new business owners, several marketing firms provide an overview of industries, target markets, expected growth levels and predicted sales for products and services. These can act as a benchmark to understand how the market at large is performing.

6.  Effective Cash Flow Projection

One must not avoid the cash flow statement as it ties the gap between both the income and balance sheet. It is the focal point for all cash-related activities in your business. It offers a clear picture of where the money was spent and how one can optimise or cut loose ends.

Cash flow projections are critical when obtaining work loans or attracting investors. Moreover, creating financial projections keeping cash flow activities in mind helps to understand your operational activities for the coming year while accounting for contingencies on the way.

Working on credible and effective cash flow forecasts ensures the smooth running of the business in future.

7.  Analyzing and Monitoring

Once you have laid down all your projections using the above-mentioned tips, you must regularly analyze and monitor business activities. Careful analysis of these projections ensures the accuracy and creditability of data. Banking on financial reports helps to fine-tune your numbers for the future.

Moreover, comparing your projections with actual results helps in a better understanding of your business. Moreover, you can always learn from your mistakes and use this feedback to improve.

Constant monitoring is critical in understanding the cash flow cycle of the business while keeping an eye on any shortfalls you may encounter. It’s always a better idea to identify them at the soonest so it’s easier to address them.

8.  Creating Contingency Plans

Unexpected scenarios are bound to happen in a volatile market environment. And these uncertainties can throw off your projections completely. Hence, it is always resourceful to plan ahead of time as part of contingency planning.

While at it, maintaining a cash reserve can help look out for bad days and uncertainties along the way. For instance, several businesses look for cash reserves that can last up to 90 days of operations either through a line of credit or cash reserves.

Being realistic can help in reducing stress for the future and ensure your financial forecast are accurate to a great extent. Moreover, stick to the data as much as possible and adopt a conservative approach rather than merely making judgements. This can help in reducing disappointments and losses along the way.

To Sum It Up

Financial Projections are critical to the success of a business as they help in drawing estimates for the future and bring clarity along the road. It is vital for businesses to create long-term as well as short-term projections to streamline all business operations.

Based on this, one can make informed decisions for the future.

Maintaining a balance sheet and income sheet can reflect the health of your financial situation and how the business can stay afloat in the coming years. Keeping an eye on the loopholes and covering these shortfalls, can improve the profitability of your business.

Continuous monitoring and evaluating your forecasts with the actual results helps in improving your numbers as the years pass. It is a key skill that you can develop over time as a small business owner. After all, sound business knowledge and experience are often gained when businesses stand the test of time.